I D (Submission)

Each submission receives an ID. The ID of the submissions in the Staging area is visible in the first column. Later, submissions can be even deleted using this ID. When a submission will be successfully registered from the Staging area, the ID will be kept (in the DB), it is just not visible anymore in the application.

Library

When submissions in the Staging area derive from the same bulkload process, they will receive the same Library ID. Those submissions, which fall to the Staging from the Registration page (not from bulkloader), will have no Attempt ID. Grouping of submissions in the Staging area is possible, according to the Library ID or the "empty" value (see Figure 1).

LnbRef

LnbRef, as an identifier provided by the source prior to the registration, is a compulsory data field for every submission and it is guaranteed to be unique in the whole registration database.

Created on

"Created on" field displays the exact date and time when the submission record was created in Month dd, yyyy hh:mm (GMT) format.

Submitter

In the "Submitter" field the Submitter ID is displayed. It indicates the user who owns the submission (not necessarily the user who sent the submission to the Registry).

Opened by

"Opened by" field shows the user whom the submission is assigned to (not necessarily the submitter) in the staging area. (See also: Assigned/Unassigned Submission.) When a submission is already opened by a user and another user would like to open the same submission a warning message is received: "Registering structure. Your are about to open a submission, which is already opened by a registrar." There are two options offered to the user [OK, proceed] and Cancel. If the user proceeds, the submission will be opened and the "Opened by" field will now contain the last user's name.

Current status

"Current status" field gives explanation why a certain submission can be found in the Staging. A more detailed message is provided if the cursor is moved over the status field. The most common status messages are summarized in the Example Status Messages table.

Selecting the appropriate arrows found next to the header text of the fields, submissions can be listed by increasing or decreasing order of the appropriate field (number, date, alphabetical order for text fields are supported). For "Created on" field the drop-down menu is populated with the following options: today, yesterday, last 7 days, last 30 days, this month, last month, custom range and specific dates (from to).

All the fields are searchable, the search results will appear instantly once the search criteria is entered. Search according to multiple fields are allowed.

In the submission table, by default, the first 50 items are shown. The content of the submission table can be refreshed after scrolling down in the table. The number of selected submissions in the actual tab and the overall number of selected submissions are also displayed in the right bottom part of the window next to the number of submission items ( Figure 1 ).

A list of status messages: